Crew scheduling software for broadcast and live production
Hive 25 is crew scheduling software built for broadcast, live production and media operations teams. See who’s genuinely available, book freelance crew in a few clicks and run every shift from one live roster, with onboarding and compliance built in.
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Why broadcast teams move off spreadsheets
Scheduling a freelance crew usually means ringing round, chasing replies and keeping a spreadsheet up to date, with one booker’s local knowledge holding it all together. When a shift changes at short notice, or the crew spans several facilities and time zones, that falls apart quickly.
Hive 25 replaces it with one system that freelancers, bookers and managers all work from.
How crew scheduling works in Hive 25
Real-time availability
Freelancers keep their own availability up to date in the app, so you only ever see who’s genuinely free. No ringing round, no out-of-date spreadsheet.
Bookings in a few clicks
Create a shift from a reusable job template, invite available crew who’ve already passed your compliance checks, and they accept or decline in the app. Confirmations land in one place, and you can invite a whole team at once.
Series bookings
Book a run of shifts in one go. Preview availability across the dates first, then edit single dates or the whole series.
One live roster
A calendar view of every booking with its status at a glance (confirmed, awaiting response or declined) that you can filter by client, department, user, job template and status. Items that need action are flagged, so nothing slips.
Your private talent pool
Assign preferred freelancers and search your own vetted crew by skills, experience and the systems they know, instead of relying on one person’s contacts.
Clash and rest warnings
Hive warns you about double bookings and about crew coming straight off a night shift, before you confirm.
Local times across locations
Every shift carries the correct local start and end times for where the work is, so a booking in another country shows the right time for everyone involved.
Cancellation windows built in
Set cancellation periods by client and department, so everyone knows the terms before a shift is confirmed.
Scheduling that connects to compliance
Availability and bookings sit alongside onboarding and compliance checks, so you can only book crew who are cleared to work.
See how your freelance operation measures up with our free freelance compliance health-check.
Built for live operations
Teams run more than 3,000 bookings a month through Hive 25. Red Bee Media runs a 60+ strong freelance MCR team across multiple UK facilities on Hive 25, replacing manual onboarding and out-of-date availability with live rostering.
“Prior to Hive 25 it was so much work trying to keep it all together, it was so complex, too much bureaucracy.”Greg Abbott, Head of Live Services UK, Red Bee Media
Who uses Hive 25 for crew scheduling
- MCR and transmission teams running 24/7 shift patterns
- Outside broadcast and live event operations
- Facilities and playout providers booking freelance engineers and operators
- Production companies managing freelance crews across several shows
Crew scheduling software: FAQs
What is crew scheduling software?
Crew scheduling software lets you see who’s available, book people onto shifts and manage the roster in one place, instead of using phone calls, emails and spreadsheets. Hive 25 is built specifically for freelance crews in broadcast and live production.
Can freelancers manage their own availability?
Yes. Freelancers update their availability and respond to booking invites in the Hive 25 app, so bookers always see up-to-date information.
Does Hive 25 handle crews in different countries and time zones?
Yes. Each shift shows the correct local start and end times for where the work takes place.
Can I stop double bookings?
Hive 25 warns you about clashes and about crew coming off a night shift before you confirm a booking.
Does it work with our compliance and onboarding process?
Yes. Booking sits alongside Hive 25’s onboarding and compliance checks, including right-to-work checks and e-signed contracts, so you only book crew who are cleared to work.
See Hive 25 in action
Book a 30-minute walkthrough and we’ll show you how Hive 25 would run your crew scheduling.
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